LCV Residents are encouraged to voice their thoughts and share their knowledge on one of our HOA committees.  Most committees meet monthly, though some on a more occasional basis.

Architectural Review

• Review Homeowners Work Requests and recommend approval (or denial) to the Board based on if the requests, as appropriate, 
  • are in line with current HOA Rules and Regulations
  • do not create an undo maintenance burden on the HOA
  • enhance the aesthetic nature of the property or the common area and/or provide a uniform or consistent appearance.
  • do not benefit the requesting owner at the expense of the other members
  • do not set an undesirable precedent
  • are in the best interests of the HOA

Building

• Review which roofs need to be repaired/replaced. Review Roofing Contract for changes and make recommendations to the board.
• Review any Building maintenance Contracts (if separate) for changes and make recommendations to the board.
• Assist in preparing request for price quotes from roofing/building maintenance contractors when needed.
• Assist in making recommendations to the board on the yearly HOA budget.
• Work with the maintenance contractor in the repair or replacement of the fences.

Communications

• Recommend and prepare contents of Welcome Packets for new homeowners and work with Property Manager to distribute to new owners.
• Make recommendations to the Board regarding the medium to use (email via Buildium, website posting, US Mail, etc.) for outgoing communications to Owners.
• Recommend items to be sent to local media to promote activities (example: Annual Yard Sale)
• Put together various seasonal activities/events to promote community goodwill.
• Encourage homeowners to work with the committee on holiday decorations.
• Recommend guidelines to be used for posting on the bulletin boards in the kiosks.
• “Coordinate” the issuance of periodic newsletters at the direction of the Board, including the Annual Newsletter due June/July.
• Recommend to the planning and finance committees, needed funds for the yearly budget.

Compliance and Review (On an as needed basis)

• Review the current declaration and HOA by-laws to see if changes need to be made.
• Prepare list and provide them to the HOA lawyer and the board for potential updating.
• Work with the board on any new resolutions that need to be made to the HOA rules and regulations.
• Review the current work orders list and work with the other committees to ensure that work being completed by the HOA is following what is stated in the prospectuses, declaration, rules and regulations and the HOA resolutions.

Elections

• Poll homeowners for new board candidates as necessary.  Prepare and submit posters, articles and other promotional materials for emails and physical and website postings.
• Set up and run the election of new board members in accordance with the current election policy.
• Work with the board on polling homeowners for volunteering to work on all the HOA committees as necessary

Budget/Planning

• Work with other committees and the board in the preparation of the yearly budget.
• Research and recommend an accounting firm to prepare tax returns and perform the yearly HOA audit/review.
• Work with the bookkeeper and Treasurer to provide necessary information to the accounting firm.
• Create a 3 to 5 year outlook plan of expenses for the board to look for opportunities for potential savings so that the homeowner community will be better prepared.

Insurance (On an as needed basis)

• Review the LCV-HOA insurance policies and coverage.
• Research other companies/agents for competitive prices. Make recommendations to the board.
• Work with the HOA lawyer as necessary to ensure that claims are received/paid in a reasonable period of time.

Information Technology

• Maintain all aspects of the current property management software, including but not limited to:
  • Access, user roles, managing communications, creating announcements, reminders and reports as needed, assigning homeowners requests, provide training, and address all software issues with product support.
• Develop and maintain LCV website including posing of minutes, agendas, and reports. Bolster a user-friendly interface that encourages visits and ease of use for homeowners.
• Manage and maintain software/subscriptions and updates.
• IT Chairman and at least 1 board member will maintain a list of all LCV login credentials for all software subscriptions and update as needed.
• Maintain an updated list of emails, phone numbers, vendors, and representatives and provide to appropriate staff as required.
• Prepare estimate of committee funds needed for annual budget.

Landscape

• Review landscaping on the common area of LCV.  Recommend changes which improve the visual appeal of the community.  Assist in making improvements.
• Maintain the LCV signs, planter and flagpole areas including flowers, plantings, signs and flags
• Maintain the interior of the kiosks with regard to lighting, tidiness, etc.  
• Work with the Social Committee on holiday decorations
• Work with homeowners to remove/relocate unwanted plants and shrubs.
• Review the landscape contract, make recommendations for changes and assist in preparing the yearly request for price quote for potential contractors.
• Review the snow removal contract, make recommendations for changes and assist in preparing the yearly request for price quote for potential contractors.
• Make recommendations for needed funds for the yearly budget including long-range improvements to the common area and kiosks.
• Raise funds by through donations, yard sales, etc. to supplement committee activities.

Property Manager (On an as needed basis)

• Communicate periodically with the property manager about any concerns they may have with the HOA.  Work with the PM to resolve.
• Review the current LCV-HOA Property Manager contract and make recommendations for any needed revisions.  Provide same to the HOA board.
• Assist in creating a request for price quote for the property manager position prior to the current contract expiring.
• Prepare proposals to potential new property managers.  Review responses, interview potential candidates and make recommendations to the board.

Snow Response (On an as needed basis)

• Review existing snow removal contract; make recommendations for changes to specifications.
• Investigate possibility of splitting the Village into multiple areas for snow removal contract purposes.
• Brainstorm and evaluate changes to rules or regulations that would help snow removal efforts and make recommendations to the Board.
• Examine communication possibilities to keep homeowners better informed of snow removal efforts and progress.
• Review and evaluate communications received from homeowners concerning snow response.

Utilities

• Review the water/sewer usage and expenses. Recommend monthly allotment to the finance committee for the yearly budget.
• Recommend a long-range plan including funding requirements for installation, maintenance or replacement of water, sewer and drainage infrastructure that are the responsibility of the HOA.
• Work with the City on matters pertaining to water, sewer and drainage issues as they affect LCV.
• Investigate additional ways to help homeowners reduce water/sewer usage and/or lower LCV costs.
• Work with the Property Manager to identify and contact homeowners that have excess water use as determined by any current policy of the Board.  Assist Property Manager with resolution if needed.